Attendees

Executive Board: Bob Shultz, Dusty Dutcher, Rich Forcier, Jean Barney, Kevin Harper

Coordinators: Matt Drinnon, Elsa Chavez, Jeff Hufford, Lynda D'Orazio, Jason Lowry

Minutes

1. Special events
• Two open houses will be scheduled: Monday, April 2 and Tuesday, April 3.
2. Registration update (Jean)
• Approximately 1611 +/- some late registrations and cancellations.
• Kevin will set up a content item that will be updated for the public on registration statistics.
• Jean will look into a new module for the team management software.
3. Coach training update (Jason)
• Jason will coordinate a coach training session.
• He also suggested a parent’s orientation session.
4. Merchandizing update (Lynda)
• Lynda will order 500 white pencils with green ink, as well as water bottles and branded equipment bags. More pricing information will be gathered before ordering the bullhorns.
• More information will be gathered on potential coffee vendors and branded metal coffee cups.
5. Scholarship update (Lynda)
• Rules are being drafted requiring a certain number of volunteer hours for scholarships.
• Scholarship meetings will be scheduled for Thursday, March 8th and Saturday, March 10.
• Dave Trussell has volunteered to line the fields every Friday night.
6. Referee update (Matt)
• Referee certification classes will be March 15th, 16th, and 17th.
• Practicals will be held March 22nd.
• General referee meeting will be scheduled.
• Equipment handout meeting on April 5th.
• Jenny Fultz will be contacted regarding patch artwork for referees.
• Matt will send Kevin a spreadsheet of the referee’s schedule for posting to the website as a content item. He will also provide a Word doc describing the desired website form for recruiting referees.
• Matt will prepare a draft letter for referees and copy the board.
7. Website update (Kevin)
• Press release section has been added to the website.
• Spring Registration Update content item has been added.
• DNS will be switched in the next few days so that the old domain will work at the new site.
• Anyone needing an online form on the website should forward a Word document to Kevin ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ) listing the form name, a list of fields (with asterisks next to required fields), and any other pertinent information required for the form.
8. Next board meeting
• The next board meeting is scheduled for March 12 at 6:30 pm in the Winter Room at Mercy Medical Center.

Respectfully Submitted by Kevin Harper, Secretary